Executive Assistant – People & Business Operations (m/f/d)

Executive Assistant - People & Business Operations (m/f/d)

Full-time · 40 hours · 54472 Brauneberg

Partial remote work possible

€37,000–€45,000 gross/year

You don't want to spend years working on just one small area, but want to understand how an e-commerce company really works?

Then this position could be a great fit for you.

As Executive Assistant – People & Business Operations (m/f/d), you will work directly with one of our Managing Directors in 54472 Brauneberg and gain insight into almost all commercial and organizational areas of our company.

People & HR, company metrics, finance, processes, new marketplaces and countries, internal projects, AI and automation: your scope of duties is deliberately versatile.

We explicitly do not expect you to have already mastered all these topics. It is much more important to us that you can quickly familiarize yourself with new subjects, understand interrelationships, work in a structured manner, and want to take on responsibility.

In short: We are not looking for a fully-fledged specialist. We are looking for someone with potential whom we can rely on.

Who we are

CS-Trading GmbH & Co. KG is an owner-managed e-commerce company based in Brauneberg on the Mosel.

With around 30 employees, we distribute approximately 1,500 different products from our own brands directly to consumers exclusively online. We sell our products through our own online shops as well as numerous online marketplaces in now 26 EU countries.

There is much more behind these sales than just putting products online: logistics, product management, customer service, marketing, IT, finance, taxes, human resources, data, processes, and the continuous development of new sales channels and markets. And that is precisely why we rarely have a dull moment.

Your position

You will work primarily and directly with one of our managing directors, supporting them in taking on operational topics, preparing decisions, and driving projects forward.

Initially, we will work on many topics together. You will research, analyze, and prepare – and we will discuss the next steps together. With increasing experience, this should lead to more and more personal responsibility.

Our goal is that, at some point, we can hand over a topic to you knowing: You will take care of it. You will track the current status, come to us with questions, remind other stakeholders, contribute your own suggestions, and ensure that tasks do not simply disappear in the day-to-day business.

In doing so, you will work closely with our three specialist departments: Marketplace & Product Management, After-Sales & Customer Care Management, and Logistics.

Your areas of responsibility

1. People & Organisation

Together with the management, you will be responsible for, among other things:

Recruiting and job interviews
Onboarding and offboarding of employees
Preparation and support for employee performance reviews
Organization of further training and personnel development
Employment contracts, contract amendments, references, and other HR-related documents
Maintenance and organization of our digital personnel files
Working hours, absences, and organizational HR topics
Preparation of labor law-related issues
Benefits and measures for employee satisfaction
Internal events and organizational topics

In this role, you will be the point of contact for our employees, balancing a fair and empathetic approach with the company's interests.

2. Management, Processes & Controlling

Together with the responsible parties and the management, you will ensure that we keep a continuous eye on processes and key figures:

Preparing and supporting regular short management meetings
Moderating meetings and documenting results
Tracking tasks and agreed-upon measures
Analyzing existing KPIs and reports
Identifying and addressing anomalies
Developing improvement opportunities together with those responsible
Supporting cross-departmental processes
Questioning and further developing existing workflows

You should enjoy working with numbers and data and understanding economic contexts.

3. Finance & Commercial Organization

Preparatory financial accounting and commercial control are also part of your area of responsibility:

Checking incoming invoices and receipts
Complaining about missing or incorrect invoices
Monitoring open transactions and receivables
Checking accounts and statements for plausibility
Reconciling settlements from our online marketplaces
Questioning fees, commissions, and other costs
Supporting tax and commercial issues
Collaboration with bookkeeping and tax consultancy

You should be able to understand terms like BWA (business analysis), P&L, VAT, OSS, or EU-VAT in the long term – however, we do not expect existing expert knowledge when you start.

What you should bring with you

It is less important to us that you have ten years of professional experience or a certificate for every area of responsibility. What matters more is how you work and how you approach new topics. You are a great fit for us if you have:

completed commercial training or a university degree
ideally some initial professional experience – it is desirable, but not a must
the ability to quickly familiarize yourself with new topics
a very organized and reliable way of working
initiative: you follow up on tasks and provide feedback proactively
an interest in economic contexts, numbers, and data
proficient use of PCs and notebooks as well as basic Excel skills
openness to AI tools and LLMs as genuine work tools
empathy combined with the ability to set clear boundaries
absolute discretion when handling confidential information
a willingness to constructively disagree and propose your own solutions

Your development with us

We are explicitly looking for someone who wants to develop. At the beginning, you will work on many tasks together with the management and take on increasing responsibility.

How your position develops thereafter depends on you as well. If you would like to work permanently as a strong assistant and commercial all-rounder, that is perfectly fine with us.

If, on the other hand, you would like to take on more responsibility after a few years and your performance supports this, positions such as People & Operations Manager, Business Operations Manager, or, in the long term, Head of Business Operations could develop from this. Leadership responsibility is also possible in the long term.

Naturally, development should also be reflected in your salary with us.

What we offer you

€37,000–€45,000 gross/year, depending on qualifications and professional experience
Permanent full-time position with 40 hours/week
27 days of vacation
Flextime with core working hours from 9:00 a.m. to 3:00 p.m.
Remote work after the onboarding phase and depending on tasks and projects
Minute-by-minute working time tracking; overtime goes into a time account and can be taken as time off
Company laptop and company mobile phone
JobRad (company bike scheme) with an additional employer subsidy
Hansefit/Epassi for gyms, swimming pools, and other sports facilities
€40 subsidy for capital-forming benefits (vL) + subsidy for company pension scheme
Access to Corporate Benefits
Joint activities and internal events
A workplace where your area of responsibility can grow with you

Sounds like you?

Maybe you can't yet explain how an OSS report works or which metrics make for a good online marketplace. That is not a problem.

But if you are someone who enjoys reading up on new topics, wants to understand the bigger picture, stays reliably on task, and eventually comes back with a proposed solution, we would like to meet you.